Supply Chain Assistant

1. Position Information - Job Title: Supply Chain Assistant - Department: Operations - Reports to: Supply Chain Officer / Operation Coordinator - Duty Station: [Aden / Field Location Yemen] - Contract Type: Short-term (subject to funding and performance) About AFH: Action For Humanity International is a non-government organization dedicated to providing humanitarian aid, advocating for social justice, and promoting sustainable development in Yemen and other areas in need across the globe. Since our inception, we have been addressing some of the most urgent humanitarian crises, while endeavoring to find long-term solutions that enhance the welfare of the communities we serve. 2. Job Purpose The Supply Chain Assistant will support the efficient and compliant implementation of procurement, logistics, and warehouse operations at Action For Humanity. The role ensures timely delivery of goods and services to support programs activities, while maintaining full compliance with AFH policies, donor regulations, and humanitarian standards in Yemen s complex operating environment. 3. Key Responsibilities A. Procurement - Support the processing of Purchase Requests (PRs) in line with programme needs. - Assist in preparing RFQs/RFPs and collecting supplier quotations. - Support bid analysis processes ensuring fairness, transparency, and value for money. - Follow up with suppliers to ensure timely delivery of goods and services. - Maintain complete and well-organized procurement files (soft and hard copies). - Ensure all procurement activities comply with AFH procurement policies and procedures. B. Logistics & Transport - Coordinate transportation and delivery of goods to field locations. - Track shipments and provide regular updates to relevant teams. - Liaise with freight forwarders, clearing agents, and transporters when needed. - Support planning of logistics activities considering access and security constraints. C. Warehouse & Inventory Management - Assist in receiving, inspecting, and documenting goods (GRNs). - Maintain accurate stock records (bin cards, stock reports). - Conduct regular physical inventory counts and reconciliations. - Ensure proper storage conditions in line with safety and quality standards. D. Asset Management - Support asset registration, tagging, record and tracking. - Maintain updated asset registers and documentation. - Assist in periodic asset verification exercises. F. Coordination - Work closely with programme and finance teams to ensure timely support to project activities. - Maintain professional communication with suppliers and service providers. - Support field teams in planning and implementing logistics activities. 4. Context-Specific Responsibilities (Yemen) - Adapt to operational challenges including access constraints, port delays, and security risks. - Support contingency planning to ensure continuity of supply chain operations. - Ensure compliance with local regulations and coordination with relevant authorities when required. 5. Qualifications & Experience - Bachelor s degree in Supply Chain Management, Business Administration, or related field. - Minimum 1 2 years of relevant experience, preferably with NGOs in Yemen. - Familiarity with donor compliance (e.g., UN, institutional donors) is an asset. 6. Skills & Competencies - Strong organizational and documentation skills - Attention to detail and accuracy - Ability to work under pressure and meet deadlines - Good interpersonal and communication skills - Proficiency in Microsoft Office (especially Excel) - Team player with a proactive approach 7. Languages - Good working knowledge of English 8. Code of Conduct & Safeguarding - Uphold Action For Humanity s values and Code of Conduct. - Ensure compliance with safeguarding, anti-fraud, and anti-corruption policies. - Maintain confidentiality and professionalism at all times. 9. Other Duties - Perform any other duties as assigned by the line manager. - Be available for field travel and emergency response support when required. AFH Values: We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and independence as well as Do No Harm. We value: - Integrity - Adaptability - Collaboration - Inclusivity - Sustainability Our key values: BELIEVE IN THE CAUSE - We believe in supporting people in need. Changing and saving lives for the better is what drives us. WORK TOGETHER - Teamwork is the backbone of our work s success. GIVE WITH GRIT - Being a gritty person means to show resilience and act with optimism, confidence, and creativity as you strive for excellence. MAKE LIFE BETTER - Ultimately, our work is to make life, in its holistic sense, better for everyone, and everything, including the environment.