Senior Operations Assistant

ABOUT The HALO Trust is the world s largest humanitarian demining organization. HALO is a non-governmental, non-political, non-religious organization headquartered in the UK. HALO s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so communities and countries can recover. HALO is an equal opportunities employer, and will not discriminate against any candidate on the basis of age, sex, ethnicity, religion, or any other characteristic. All recruitment is conducted in a transparent manner, with selection made solely on the basis of ability. Women are encouraged to apply. - JOB TITLE: Senior Operations Assistant - LOCATION: Aden, with field travel - REPORTING TO: Operations Officer MAIN DESCRIPTION The Senior Operations Assistant (SOA) supports the safe and efficient planning, execution and coordination of HALO s mine action operations in Yemen. The SOA supports operations managers and employees through a variety of tasks related to operational supervision, team coordination, monitoring, recording and reporting of operational activities. Responsible for prioritizing the safety and productivity of field teams. Coordinates with YEMAC Liaison Officer. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone, WhatsApp and email ensuring that all SOA duties are completed accurately and delivered with high quality and in a timely manner. Directly supervises operational assistant staff, leads daily field coordination, and oversees field teams' safety and productivity. Relies on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to the Operations Officer, and above to Operations Manager. JOB DESCRIPTION The SOA is responsible for: - Overseeing operational communication between Operations Management and field teams, providing high-level interpretation during official meetings as required. - Accompanying the Operations staff on field visits. - Preparing task books, facilitating field data collection, and working with the IM & GIS Officer to maintain clear and accurate records of activities and outputs. - Reviewing and quality-controlling operational data, Task Books, and reports submitted by field teams before final submission to IM/GIS and senior management. - Guiding, mentoring, and assisting in the performance management of junior operational staff. - Support the planning, coordination and administration of survey operations, including liaison with national authorities. - Supporting the planning and coordination of operations and team deployment. - Monitoring and logging daily team movements and activities and communicating any problems. - Assisting international Programme Officer with donor reporting, mainly through the collection of case studies, photos and other media from the field. - Assisting with the hosting of internal and external visits - Assisting in monitoring the security situation and planning security arrangements for the teams - Coordinating with the YEMAC Liaison Officer and assisting with the preparation of materials for meetings - Translating key official operational documents and formal reports as requested by senior management. - Attending meetings on HALO s behalf as and when required - Performing any other functions reasonably expected as requested by senior management REQUIREMENTS ESSENTIAL - Advanced spoken and written English. - Bachelor s degree minimum - Proven experience in operational supervision, team leadership, or field management (with strong professional translation/interpreting skills). - Excellent interpersonal and analytical skills with meticulous attention to details. - Strong computer literacy, with proficiency in Microsoft Office and mobile communication applications - Ability to work effectively in a team in a culturally diverse environment. - Ability to work well under stress and in a fast-paced environment. - Excellent time management skills and ability to multi-task and prioritize work. - Good problem-solving skills. - Excellent written and verbal communication skills. - Strong organizational and planning skills. - Commitment to HALO s Values and Standards at all times, in and out of work - Commitment to HALO s Global and National Policies, including Safeguarding & Whistleblowing. REQUIREMENTS DESIRABLE - Demonstrated leadership ability to manage, supervise, and guide field staff effectively. - Prior experience in an operational field role - Prior experience in mine action Terms and conditions: General terms, conditions and requirements will be in line with those for HALO national staff and your contract. Note: We highly encourage qualified female candidates to apply. The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, sex, religion or belief. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and well-being of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.

Submit a CV (two pages maximum) and cover letter (one page maximum) to hr@haloyemen.org make sure you mention the job title in the Senior Operations Assistant field of your message CVs must include at least two professional references Deadline to receive the CVs: 11 Nov 2026 Only shortlisted candidates will be contacted