MsE / Reporting Assistant

MsE / Reporting Assistant Reference Code: CBPF-YEM-25-S-NGO-37875 Location: Roving - / Marib / Alabr /Al-Rayyan Al-Jawf Contract Duration: 9 Months Reports To: Project Manager Deadline: 2026/03/14 1. Background The Foundation is implementing an integrated life-saving response project targeting conflict-affected communities through: - Protection case management C cash for protection - Unconditional Cash Transfers (FSAC) - WASH water trucking, rehabilitation C hygiene promotion The MCE / Reporting Assistant will support monitoring, documentation, reporting, and data management functions across all sectors. 2. Job Purpose To support the implementation of monitoring, evaluation, reporting, and accountability activities by ensuring: - Accurate data entry and database management - Proper documentation filing - Reporting support to technical teams - Compliance with donor documentation standards - Support to Post Distribution Monitoring (PDM) This is a junior-to-mid-level position focused on operational MEAL support rather than strategic oversight. 3. Key Responsibilities A. Data Collection s Entry - Enter beneficiary registration data accurately into project database. - Support uploading and cleaning Kobo data. - Maintain digital and hard-copy beneficiary files. - Conduct duplication checks. - Ensure consistency between distribution lists and payment records. - Create designs, infographics, and templates required for the project. - Work with the organization s media officer to manage publications on the organization s official platforms. B. Support to Post Distribution Monitoring (PDM) - Support organization of PDM field visits. - Assist in sampling selection. - Enter PDM survey responses. - Support basic data tabulation. - Flag irregularities or inconsistencies to supervisor. C. Reporting Support - Compile weekly activity updates from sector teams. - Support preparation of: - Monthly internal reports - Donor narrative inputs - Activity summaries - Maintain reporting templates. - Archive photos, attendance sheets, and signed beneficiary lists. - Support indicator tracking sheets. D. Documentation s Filing - Maintain structured project filing system (digital C physical). - Ensure all activity documents are properly labeled. - Maintain tracking log of official correspondence. - Support preparation of documents for donor monitoring visits. E. Accountability s CFM Support - Maintain complaints log under supervision. - Record hotline feedback. - Track response timelines. - Support monthly complaints analysis summary. F. Data Quality Assurance - Perform daily data cleaning checks. - Verify completeness of forms. - Conduct basic cross-checks between sectors. - Support 10% spot-check verification where required. G. Support to Field Teams - Attend selected field activities for documentation. - Collect attendance sheets and signed verification forms. - Support beneficiary ID verification during distributions (if requested). 4. Required Qualifications Education - Bachelor s Degree in Statistics, Graphic designs, Business Administration, Development Studies, IT, or related field. Experience - Minimum 2 3 years experience in MCE, data entry, or reporting support. - Experience working with humanitarian projects preferred. - Experience supporting cash-based programming is an asset. - Experience using Kobo Toolbox preferred. Technical Skills - Strong Microsoft Excel skills (formulas, pivot tables preferred). - Ability to manage large beneficiary databases. - Good typing speed and accuracy. - Basic understanding of indicators and reporting formats. - Knowledge of data protection principles. Core Competencies - High attention to detail. - Strong organizational skills. - Ability to meet deadlines. - Confidentiality and ethical conduct. - Ability to work under pressure. Language - Fluent Arabic (mandatory). - Good English reading/writing required. 5. Key Performance Indicators (KPIs) - 100% accurate data entry. - Timely submission of weekly reporting summaries. - Zero major documentation gaps during donor review. - Complaints log updated within 48 hours. - Proper archiving of all activity documents. 6. Working Conditions - Regular travel to project sites. - Work under challenging humanitarian conditions. - Project-based contract ending automatically at project closure. 7. Safeguarding s Compliance All candidates must: - Sign YARD Code of Conduct. - Complete protection training. - Adhere to confidentiality standards. - Commit to humanitarian principles.