Finance Assistant

Position Request Form - Job Title: Finance Assistant - No of position: 1 Position - Grade: G1 - Deadline: August 29th , 2026 - Contract Type: Service Contract - Duration: 06 Months renewable based on funding availability - Duty Station: Based in Aden with regular field visits to other field Sub-Offices - Probationary Period: 3 months - Department: Finance - Reporting to: Finance Officer - Written Test: Required Job Description: Duties and responsibilities: - Maintain complete books of accounts, as per RDP s Finance Operation Manual. - Checking all payment claims to ensure compliance of RDP s policy & procedures, donors requirements, Yemeni laws and regulations. - Ensure that all payment are properly coded to record against active grant and complete authorization of respective budget holder as per RDP s thresholds of approval. - Ensure that all financial transactions are supported by documents for disbursement of cash to suppliers, contractors, beneficiaries. - Assist finance manager and internal auditor to strengthen internal controls & controls environment. - Ensure appropriate segregation of duties for each & every financial management task and transaction. - Prepare donors requirements including Budget vs. Actual. - Prepare/review bank and cash, financial data entry on a daily basis. - On monthly basis follow-up prepayments and accruals such as (rent, Internet service..etc.) and manage schedule on Quick books accounting system. - Ensure preparation of staff monthly salary cost allocations in close coordination with Human Resource (HR) and finance manager. - Ensure that expenses prepared and recorded based on the cost sharing sheet. - Ensure to update the exchange rate sheet for the foreign currencies based on the official bank exchange rates. - Ensure financial transactions are recorded based on official exchange rate. - Ensure that monthly bank reconciliations for all bank accounts are prepared on regularly basis. - Ensure to submit all reports according to the month end requirements - Ensure all vouchers are kept properly in both hard and soft copies. - Assist finance manager in tracing of all balance sheets accounts on monthly basis and at the end of each grant. - Maintain asset & liabilities monthly schedules & reconciliations & ensure that all balances are reconciled with QuickBooks accounting system, and make sure to justify for any balance if needed - Ensure that all employee advances are Reconciled in a monthly basis. - Ensure that daily financial matters are handled in a systematic, accurate and transparent manner. - Monitor cash & bank flows on a daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. Safe guard of RDP cash from assessed / known risks. - If due to unforeseen reasons institutional banking system services not available any alternative arrangements should be arrange with prior consent of respective program manager or finance manager. - Assist finance teams during Internal & external audit, donor specific audit, any authorized third party review of financial records. - Closely work with program coordinator to fully understand financial & compliance aspects of donor funded portfolio and understand donor financial compliance requirements. - Maintain working relationship with RDP partners and support offices to ensure smooth financial implementation of projects. - Submit all Internal & external financial reports in a timely manner. - Review the official e-mails on a daily basis, respond to queries from colleagues and suppliers in a timely and appropriate manner, and ensure any problematic issues are raised with the program coordinator at the earliest opportunity. - Good understanding of staff-related administrative and financial processes, with strong coordination skills across relevant support functions. - Any other related duties as assigned by direct supervisor. Qualifications/Requirements: - Bachelor s Degree in accounting is required. - Minimum of 5 years relevant experience. - Understanding of relevant support functions including HR and logistics. - Knowledge of computerized accounting software, preferably Quickbooks accounting system and high-level of Microsoft Excel. - Prior working experience with NGOs. - Very Good communication and reporting skills in written and spoken English. - Excellent in using Microsoft including (word, excel, power point and emails).

Application Process: Females are encouraged to apply for this position. Interested candidates should send their Resumes in English to https://forms.gle/FSS4ewYRcyDFuhy39 not later than August 29th , 2026, Resumes will be considered on a rolling-basis and candidates are encouraged to apply early.